![]() Given that a commercial invoice is also used for customs declaration purposes, any misinformation may lead to underpayment of the correct amount of duties and taxes due and their legal ramifications. Failure to do so may result in lengthy hold-ups and shipping delay costs. It is a legal requirement to fill out a commercial invoice accurately. Use this free sample of a commercial invoice template to create a detailed, accurate document for import export and send it electronically in IncoDocs. Risks of not filling out a commercial invoice accurately These may be one and the same or different. The packing list is sent to the receiver of the goods, or consignee, while the commercial invoice is sent to the party responsible for the payment of the goods. The commercial invoice, on the other hand, serves to detail the financial transaction for the sale of the goods being transported such as payment details, instructions, and terms. It’s also used to verify that all merchandise shipped by the exporter is received in good order and condition, as well as for stock-keeping and inventory purposes. It is a document that’s required in the event of any disputes or claims that may arise with the shipping line, customs, or between the buyer and seller for goods. The packing list serves a more logistical purpose with emphasis on the physical description of the goods being transported. ![]() While the information required on both documents are extremely similar and both are issued by the seller/exporter, the two documents serve very different purposes. It is of vital importance that the transaction and shipment information listed on the commercial invoice correspond to that on the packing list. ![]() Date of exportation, means of transport, and final destinationĭifference between commercial invoice and packing list.Incoterm under which the merchandise has been sold.Information related to the shipping of the merchandise Importer/buyer’s tax identification number (eg.Importer/buyer information (name, address, phone number, etc.).Exporter/seller’s tax identification number (eg.All five are quite general, so if you’re looking for something more specific, scroll further down to see our list of industry-specific, free invoice templates. In the end, we selected five of our favorites. Exporter/seller information (name, address, phone number, etc.) Downloadable Free Invoice Templates We spent quite a bit of time reviewing various templates online and offline.Information related to the exporter and importer Whichever template you choose, ensure that the following details are included: Template Highlights Add contact information for the shipper and recipient Note the country of origin, country of manufacture, and ultimate destination. While there is no fixed commercial invoice format, most of the information required is very similar and standardized across all templates. There are plenty of commercial invoice templates and samples to choose from online. Which is the best commercial invoice template? So now you’re ready to make your first commercial invoice, let us present to you a way to speed up the process. When filling out a commercial invoice, it is extremely important to make sure that information is clearly and accurately filled out. Create your own commercial invoice with our free template. Spend less time and money chasing payments and more time collecting the commercial value owed to you.Information required on a commercial invoice for shipping Not sure what a commercial invoice is supposed to look like? We’ve included a commercial invoice sample in the Tutorial Guide to help you improve your collection efforts and stop slow and non-paying customers. ![]() Use color to set your invoice apart and call attention to critical information.#/invoice number and/or purchaser’s name. Include an interest clause that explains interest will be charged on late payments.Send a credit confirmation letter with high-value purchases.Stipulate that questions/disputes must be filed before the payment due date.Use only a single address on your invoices and ensure that all your contact details are accurate and up to date.Clarify and specify dates and amounts when it comes to discounts.Include a detailed description of the purchase/order.Before we discuss the importance of using an effective commercial invoice template, consider the following eight common problem areas: Today, it’s more important than ever before that you know how to craft a commercial invoice that speeds up response rates and leaves no holes that might allow clients to pay late. Attorney Collection Services Case Studies.File a Debt Collection Lawsuit for Business Debt Recovery.Corporate Debt Collection Attorney Services.Debt Collection Laws and Limitations by State. ![]()
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